Edit DocSpace articles

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Svetlana Maleeva 2024-04-15 16:20:00 +03:00
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<p>In the SaaS version, some services are available for the paid <b>Business</b> plan only (Amazon AWS S3, Google Cloud Storage, Rackspace Cloud Storage, Zoom).</p> <p>In the SaaS version, some services are available for the paid <b>Business</b> plan only (Amazon AWS S3, Google Cloud Storage, Rackspace Cloud Storage, Zoom).</p>
<ul> <ul>
<li>Connect your <b>Apple</b>, <b>Google</b>, <b>FB</b>, <b>LinkedIn</b>, <b>Twitter</b>, <b>Zoom</b> account to log in to your DocSpace quickly. In the cloud version, the authorization keys parameters for these services are set up automatically. Integration with <b>Zoom</b> is currently available in the server version only.</li> <li>Connect your <b>Apple</b>, <b>Google</b>, <b>FB</b>, <b>LinkedIn</b>, <b>Twitter</b>, <b>Zoom</b> account to log in to your DocSpace quickly. In the cloud version, the authorization keys parameters for these services are set up automatically. Integration with <b>Zoom</b> is currently available in the server version only.</li>
<li>Link up your DocSpace with <b>Box</b>, <b>Dropbox</b>, <b>OneDrive</b> and <b>Google</b> to use the connected account as a third-party resource when creating backups. In the cloud version, the authorization keys parameters for these services are set up automatically.</li> <li>Link up your DocSpace with <b>Box</b>, <b>Dropbox</b>, <b>OneDrive</b> and <b>Google</b> to use the connected account as a third-party resource when creating backups or creating public rooms. In the cloud version, the authorization keys parameters for these services are set up automatically.</li>
<li>Connect the <b>Amazon AWS S3</b>, <b>Google Cloud Storage</b>, or <b>Rackspace Cloud Storage</b> service to use the connected cloud storage as a third-party storage when creating backups.</li> <li>Connect the <b>Amazon AWS S3</b>, <b>Google Cloud Storage</b>, or <b>Rackspace Cloud Storage</b> service to use the connected cloud storage as a third-party storage when creating backups.</li>
</ul> </ul>
<p>For more details on the third-party service integration, please refer to our <a class="links" target="_blank" href="<%=VirtualPathUtility.ToAbsolute("~/administration/docspace.aspx#thirdparty")%>">instructions</a>.</p> <p>For more details on the third-party service integration, please refer to our <a class="links" target="_blank" href="<%=VirtualPathUtility.ToAbsolute("~/administration/docspace.aspx#thirdparty")%>">instructions</a>.</p>
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<p>Also, you can send a welcome letter to the new users. This letter will inform your users about migration to <b>ONLYOFFICE DocSpace</b>. It contains a brief description of the main features and a login link. To send the letter, check the <b>Send invite letter</b> option before clicking the Finish button.</p> <p>Also, you can send a welcome letter to the new users. This letter will inform your users about migration to <b>ONLYOFFICE DocSpace</b>. It contains a brief description of the main features and a login link. To send the letter, check the <b>Send invite letter</b> option before clicking the Finish button.</p>
</li> </li>
</ul> </ul>
<p>After the migration is complete, the new users can be found in the <b>Accounts</b> section. And the users files with the imported sharing settings can be accessed through the <b>My documents</b> section.</p> <p>After the migration is complete, the new users can be found in the <b>Accounts</b> section. Personal files, shared files can be accessed through the <b>My documents</b> section. Shared folders, common files, project files can be accessed through the <b>Rooms</b> sections.</p>
<div class="screen_block"> <div class="screen_block">
<img alt="Storage Management" target="img18_eventcom_guides" class="screenphoto screen_guides" src="<%=VirtualPathUtility.ToAbsolute("~/images/help/gettingstarted/DocSpace/small/DataImport.png")%>" /> <img alt="Storage Management" target="img18_eventcom_guides" class="screenphoto screen_guides" src="<%=VirtualPathUtility.ToAbsolute("~/images/help/gettingstarted/DocSpace/small/DataImport.png")%>" />
<img alt="Storage Management" id="img18_eventcom_guides" class="bigphoto_screen" src="<%=VirtualPathUtility.ToAbsolute("~/images/help/gettingstarted/DocSpace/big/DataImport.png")%>" /> <img alt="Storage Management" id="img18_eventcom_guides" class="bigphoto_screen" src="<%=VirtualPathUtility.ToAbsolute("~/images/help/gettingstarted/DocSpace/big/DataImport.png")%>" />
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<li>Click <b>OK</b>.</li> <li>Click <b>OK</b>.</li>
</ol> </ol>
<div class="notehelp">If the memory quota you set is less than the memory used by the selected room, you'll get an error.</div> <div class="notehelp">If the memory quota you set is less than the memory used by the selected room, you'll get an error.</div>
<p>To set the changed quota to default, use the <b>Set to default</b> option to the right of the room name in the list or in the Info panel. The quota value will change to the defaut one.</p> <p>To set the changed quota to default, use the <b>Set to default</b> option to the right of the room name in the list or in the Info panel. The quota value will change to the default one.</p>
<p>To disable the quota, use the <b>Disable quota</b> option to the right of the room name in the list or in the Info panel. The quota value will change to <b>Unlimited</b>.</p> <p>To disable the quota, use the <b>Disable quota</b> option to the right of the room name in the list or in the Info panel. The quota value will change to <b>Unlimited</b>.</p>
<p><b>Manage quotas per user</b></p> <p><b>Manage quotas per user</b></p>
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<li>Click <b>OK</b>.</li> <li>Click <b>OK</b>.</li>
</ol> </ol>
<div class="notehelp">If the memory quota you set is less than the memory used by the selected user, you'll get an error.</div> <div class="notehelp">If the memory quota you set is less than the memory used by the selected user, you'll get an error.</div>
<p>To set the changed quota to default, use the <b>Set to default</b> option to the right of the user name in the list or in the Info panel. The quota value will change to the defaut one.</p> <p>To set the changed quota to default, use the <b>Set to default</b> option to the right of the user name in the list or in the Info panel. The quota value will change to the default one.</p>
<p>To disable the quota, use the <b>Disable quota</b> option to the right of the user name in the list or in the Info panel. The quota value will change to <b>Unlimited</b>.</p> <p>To disable the quota, use the <b>Disable quota</b> option to the right of the user name in the list or in the Info panel. The quota value will change to <b>Unlimited</b>.</p>

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<p>To add users within DocSpace,</p> <p>To add users within DocSpace,</p>
<ol> <ol>
<li>Go to the <b>Accounts</b> section on the left.</li> <li>Go to the <b>Accounts</b> section on the left.</li>
<li>Use the <b>Invite</b> button in the upper left corner or the <img alt="Plus icon" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/GettingStarted/dsplusicon.png")%>" /> Plus icon above the list of users.</li> <li>Use the <b>Actions</b> button in the upper left corner or the <img alt="Plus icon" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/GettingStarted/dsplusicon.png")%>" /> Plus icon above the list of users.</li>
<li>Choose the <b>Invite</b> menu item.</li>
<li>Select the user type: <b>DocSpace admin</b>, <b>Room admin</b>, <b>Power user</b>, <b>User</b>.</li> <li>Select the user type: <b>DocSpace admin</b>, <b>Room admin</b>, <b>Power user</b>, <b>User</b>.</li>
<li>Invite users via the link: <li>Invite users via the link:
<ol> <ol>

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<li><img alt="Invite again icon" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/GettingStarted/dsinviteagain.png")%>" /> <b>Invite again</b> (For Pending accounts only) to send an invitation to DocSpace again.</li> <li><img alt="Invite again icon" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/GettingStarted/dsinviteagain.png")%>" /> <b>Invite again</b> (For Pending accounts only) to send an invitation to DocSpace again.</li>
<li><img alt="Info icon" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/GettingStarted/dsinfoicon.png")%>" /> <b>Info</b> to view the user info. You can also use the icon in the upper right corner of the top toolbar.</li> <li><img alt="Info icon" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/GettingStarted/dsinfoicon.png")%>" /> <b>Info</b> to view the user info. You can also use the icon in the upper right corner of the top toolbar.</li>
<li><img alt="Room list icon" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/GettingStarted/dslist.png")%>" /> <b>Room list</b> to view the rooms the user is invited to (the filter by room member will be applied).</li> <li><img alt="Room list icon" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/GettingStarted/dslist.png")%>" /> <b>Room list</b> to view the rooms the user is invited to (the filter by room member will be applied).</li>
<li><img alt="Change email icon" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/GettingStarted/dsemail.png")%>" /> <b>Change email</b> (For Active accounts only) to specify a new email addres.</li> <li><img alt="Change email icon" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/GettingStarted/dsemail.png")%>" /> <b>Change email</b> (For Active accounts only) to specify a new email address.</li>
<li><img alt="Change password icon" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/GettingStarted/dspassword.png")%>" /> <b>Change password</b> (For Active accounts only) to set a new password.</li> <li><img alt="Change password icon" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/GettingStarted/dspassword.png")%>" /> <b>Change password</b> (For Active accounts only) to set a new password.</li>
<li><img alt="Reset authentication icon" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/GettingStarted/dsreset.png")%>" /> <b>Reset authentication</b> (For Active accounts only) to log out all active connections.</li> <li><img alt="Reset authentication icon" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/GettingStarted/dsreset.png")%>" /> <b>Reset authentication</b> (For Active accounts only) to log out all active connections.</li>
<li><img alt="Disable icon" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/GettingStarted/dsdisable.png")%>" /> <b>Disable</b> (For Active and Pending accounts) to disable the user.</li> <li><img alt="Disable icon" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/GettingStarted/dsdisable.png")%>" /> <b>Disable</b> (For Active and Pending accounts) to disable the user.</li>