diff --git a/Web/Controls/Help/Administration/Administration.ascx b/Web/Controls/Help/Administration/Administration.ascx index ae30714a1..cb466ec84 100644 --- a/Web/Controls/Help/Administration/Administration.ascx +++ b/Web/Controls/Help/Administration/Administration.ascx @@ -442,6 +442,7 @@
  • ">Enabling Single Sign-on in DocSpace
  • ">Managing Active sessions in DocSpace
  • ">Using webhooks in DocSpace
    • +
  • ">Altering LDAP settings in DocSpace
  • ">Migrating ONLYOFFICE Workspace data to ONLYOFFICE DocSpace
  • ">Migrating Google Workspace data to ONLYOFFICE DocSpace
  • ">Migrating Nextcloud data to ONLYOFFICE DocSpace
    • diff --git a/Web/Controls/Help/Administration/ConfiguringDocSpace.ascx b/Web/Controls/Help/Administration/ConfiguringDocSpace.ascx index 73ba14081..bbebb868e 100644 --- a/Web/Controls/Help/Administration/ConfiguringDocSpace.ascx +++ b/Web/Controls/Help/Administration/ConfiguringDocSpace.ascx @@ -71,6 +71,7 @@
  • ">Enabling Single Sign-on in DocSpace
  • ">Managing Active sessions in DocSpace
  • ">Using webhooks in DocSpace
    • +
  • ">Altering LDAP settings in DocSpace
  • ">Migrating ONLYOFFICE Workspace data to ONLYOFFICE DocSpace
  • ">Migrating Google Workspace data to ONLYOFFICE DocSpace
  • ">Migrating Nextcloud data to ONLYOFFICE DocSpace
    • diff --git a/Web/Controls/Help/GettingStarted/Docspace/CreatingRooms.ascx b/Web/Controls/Help/GettingStarted/Docspace/CreatingRooms.ascx index 0f62d8cfd..a84079184 100644 --- a/Web/Controls/Help/GettingStarted/Docspace/CreatingRooms.ascx +++ b/Web/Controls/Help/GettingStarted/Docspace/CreatingRooms.ascx @@ -46,7 +46,7 @@
  • If the storage quota is enabled in the DocSpace settings, you can change the quota or disable the quota for this room.
  • Upload an image to personalize the room and simplify the process of searching and sorting the rooms.
  • For a public room, you can use third-party services as data storage. -
    such services as Dropbox, Box, OneDrive, and Google Drive must be previously connected in the DocSpace settings. You can also use Nextcloud, ownCloud, kDrive, or another WebDav service.
    +
    such services as Dropbox, Box, OneDrive, and Google Drive must be previously connected in the DocSpace settings. You can also use Nextcloud, ownCloud, kDrive, or another WebDav service. When clicking on a non-activated storage, the Integration page with a modal window for activating a third-party service will open.
    1. Turn on the Third-party storage switcher.
    2. Select the necessary service from the list and click Connect.
      3. @@ -63,7 +63,7 @@
    3. Within the created room, ">upload or create documents and ">invite users assigning corresponding permission levels to them to start collaboration. For more details on room management, please refer to ">this article.
    -

    It's also possible to create a new room on the base of the selected documents/folders from the My documents section.

    +

    It's also possible to create a new room on the base of the selected documents/folders from the Documents section.

    Select the necessary files/folders and use the Create room option that appears on the top toolbar or the same option from the file context menu. After creating the room, the selected files/folders will be copied to the created room.

    \ No newline at end of file diff --git a/Web/Controls/Help/GettingStarted/Docspace/DocSpaceSettings.ascx b/Web/Controls/Help/GettingStarted/Docspace/DocSpaceSettings.ascx index fad36e0c6..6c772653b 100644 --- a/Web/Controls/Help/GettingStarted/Docspace/DocSpaceSettings.ascx +++ b/Web/Controls/Help/GettingStarted/Docspace/DocSpaceSettings.ascx @@ -363,7 +363,7 @@

    To view the detailed statistics for the latest half year, click the Download and open report button. The report will open in a .csv file (LoginHistory_ReportStartDate-EndDate.csv).

    - The file will also be automatically saved to the My documents room. + The file will also be automatically saved to the Documents room.

    The login history report includes the following details: user IP address, Browser and Platform which were used when the registered event occurred, Date and time of the event, name of the User who made an attempt to log in/log out, DocSpace Page where the action has been performed, specific Action (for example, Login Fail. Associated Social Account Not Found).

    The records are sorted chronologically in descending order, but you can easily ">sort and filter the data by any parameter or use the ">search tool to quickly find a specific record.

    @@ -383,7 +383,7 @@

    To view the detailed statistics for the latest half year, click the Download and open report button. The report will open in a .csv file (AuditTrail_ReportStartDate-EndDate.csv).

    - The file will also be automatically saved to the My documents room. + The file will also be automatically saved to the Documents room.

    The audit trail report includes the following details: user IP address, Browser and Platform which were used when the registered event occurred, Date and time of the event, name of the User who performed the operation, DocSpace Page where the action has been performed, generic Action Type (for example, download, updated access), specific Action (for example, File Uploaded: Timetable.ods ), Product and Module that the changed entity is referred to.

    The records are sorted chronologically in descending order, but you can easily ">sort and filter the data by any parameter or use the ">search tool to quickly find a specific record.

    @@ -609,7 +609,7 @@

    Also, you can send a welcome letter to the new users. This letter will inform your users about migration to ONLYOFFICE DocSpace. It contains a brief description of the main features and a login link. To send the letter, check the Send invite letter option before clicking the Finish button.

    • -

    After the migration is complete, the new users can be found in the Accounts section. Personal files, shared files can be accessed through the My documents section. Shared folders, common files, project files can be accessed through the Rooms sections.

    +

    After the migration is complete, the new users can be found in the Accounts section. Personal files, shared files can be accessed through the Documents section. Shared folders, common files, project files can be accessed through the Rooms sections.

    Storage Management" /> Storage Management" /> @@ -629,7 +629,7 @@
  • Your DocSpace creation date.
  • The number of active employees registered in your DocSpace.
  • The total Disk space used. If the memory quota is set, you can see the Total storage and Used space.
    • -
  • The storage space used by each section (My documents, Trash, Archive, Rooms).
    • +
  • The storage space used by each section (Documents, Trash, Archive, Rooms).
    • Storage Management" /> @@ -670,7 +670,7 @@

    To disable the quota, use the Disable quota option to the right of the room name in the list or in the Info panel. The quota value will change to Unlimited.

    Manage quotas per user

    -

    This quota affects storage limit for the My documents section of each user. To enable and set the default memory quota that will be applied to all new users and existing users:

    +

    This quota affects storage limit for the Documents section of each user. To enable and set the default memory quota that will be applied to all new users and existing users:

    1. Turn on the Define quota per user switcher.
    2. Set the necessary value in the input field and choose the unit of measure from the dropdown list (bytes, Kb, Mb, Gb, Tb).
      3. diff --git a/Web/Controls/Help/GettingStarted/Docspace/EditingProfiles.ascx b/Web/Controls/Help/GettingStarted/Docspace/EditingProfiles.ascx index 9388ea14d..e21203136 100644 --- a/Web/Controls/Help/GettingStarted/Docspace/EditingProfiles.ascx +++ b/Web/Controls/Help/GettingStarted/Docspace/EditingProfiles.ascx @@ -79,7 +79,7 @@

      File management tab

        -
      • The room manager settings allow you to ">control working with documents within rooms and the My documents section. These settings are available for the owner, DocSpace admins, room admins and power users only. +
      • The room manager settings allow you to ">control working with documents within rooms and the Documents section. These settings are available for the owner, DocSpace admins, room admins and power users only.
        File management" /> File management" /> diff --git a/Web/Controls/Help/GettingStarted/Docspace/InvitingUsers.ascx b/Web/Controls/Help/GettingStarted/Docspace/InvitingUsers.ascx index 863800aaa..2d5256b1c 100644 --- a/Web/Controls/Help/GettingStarted/Docspace/InvitingUsers.ascx +++ b/Web/Controls/Help/GettingStarted/Docspace/InvitingUsers.ascx @@ -33,7 +33,7 @@ User - My documents + Documents @@ -429,7 +429,7 @@
    -

    When a user receives the invitation, they should follow the link, specify their email (if they were invited using Invite via link option), first and last name, and set a password (the password CANNOT be less than 8 and more than 30 characters long<%--, it's also possible to generate a password automatically--%>).

    +

    When a user receives the invitation, they should follow the link, specify their email (if they were invited using Invite via link option), first and last name, and set a password (the password CANNOT be less than 8 and more than 30 characters long<%--, it's also possible to generate a password automatically--%>). It's also possible to change the language using the combo box in the upper right corner.

    Invitation" /> Invitation" /> diff --git a/Web/Controls/Help/GettingStarted/Docspace/ManagingDocuments.ascx b/Web/Controls/Help/GettingStarted/Docspace/ManagingDocuments.ascx index a974fa19a..ab4a8bfce 100644 --- a/Web/Controls/Help/GettingStarted/Docspace/ManagingDocuments.ascx +++ b/Web/Controls/Help/GettingStarted/Docspace/ManagingDocuments.ascx @@ -61,13 +61,25 @@
  • select the Upload icon" /> Upload folder option from the menu,
  • choose the folder you want to upload to the room in the file manager window and click the Open button.
    • -

    This can also be done by dragging the necessary folder from the file manager window to the working area.

    +

    This can also be done by dragging the necessary folder from the file manager window to the working area.

    + +

    To upload a PDF form to a form filling room:

    +
      +
    1. click the Actions button in the left upper corner, or the Plus icon" /> Plus icon.
      2. +
    2. select the necessary option: +
        +
      • select the Upload PDF form -> From DocSpace option, choose the form in the room and click the Select button.
        • +
      • select the Upload PDF form -> From device option, choose the form in the file manager window and click the Open button.
        • +
      • select the Choose from Templates option, choose the template and click the Create button.
        • +
      +
      3. +

    Creating new files and folders

    To create new files or folders,

    1. open the needed room where you want to create a new file,
      2. -
    2. click the Actions button in the left upper corner or the Plus icon" /> Plus icon above the list of documents and select one of the following options: +
    3. click the Actions button in the left upper corner, or the Plus icon" /> Plus icon above the list of documents, or right-click within the room and select one of the following options:
      • Document icon" /> New document to create a new text document,
      • Spreadsheet icon" /> New spreadsheet to create a new spreadsheet,
        • @@ -135,14 +147,15 @@
      • Preview Icon" /> Preview to open the document in the Preview mode in a new tab.
        • <%--
      • PDF Viewer Icon" /> PDF Viewer (available for the .pdf files) to open the PDF file in the PDF Viewer in a new tab.
        • --%>
      • Link for room members icon" /> Copy link (available in the Rooms section) to get a link to the file for room members.
        • -
      • Link for users icon" /> Copy shared link (available in the My documents section) to get a link to the file for other DocSpace users or for anyone who knows the link.
        • -
      • Save as PDF Icon" /> Save as PDF form to save the document as a fillable .pdf file.
        • +
      • Link for users icon" /> Copy shared link (available in the Documents section) to get a link to the file for other DocSpace users or for anyone who knows the link.
        • +
      • Embed icon" /> Embed – to embed the document from a room available via a public link.
        • + <%--
      • Save as PDF Icon" /> Save as PDF form to save the .docxf file as a fillable .pdf file.
      • Submit to Form Gallery" /> Submit to Form Gallery (available for the .docxf files) to submit your own form to the ONLYOFFICE Form Gallery so that share it with the ONLYOFFICE community.
        • -
      • Fill in form Icon" /> Fill in the form to open the .pdf fillable form for filling in its fields.
        • + --%>
      • Fill Icon" /> Fill to open the .pdf fillable form for filling in its fields (available in the form filling rooms).
      • Share Icon" /> Share to open the sharing settings to provide access to the file via a link.
      • Version history icon" /> Show version history to open the version history list, where each version is described in detail: Version number, Date and time, Author, and Comments are listed. The Options icon" /> menu in the version history list also allows you to Open the version for viewing, Edit comment to each of the particular version, Restore or Download the necessary version.
        • -
      • Info icon" /> Info to open a panel that contains sharing settings (available in the My documents section) or a list of the room members (available in the Rooms section), history of the file changes, as well as information about the file and its properties such as Document preview, Owner, Type, File extension, Size, Date modified, Last modified by, Creation date, Versions, and Comments. To open the same panel you can click the Document info icon" /> icon located in the top right corner.
        • -
      • Create room icon" /> Create room (available in the My documents section) to create a new room on the base of the selected documents/folders from the My documents section. After creating the room, the selected files/folders will be copied to the created room.
        • +
      • Info icon" /> Info to open a panel that contains sharing settings (available in the Documents section) or a list of the room members (available in the Rooms section), history of the file changes, as well as information about the file and its properties such as Document preview, Owner, Type, File extension, Size, Date modified, Last modified by, Creation date, Versions, and Comments. To open the same panel you can click the Document info icon" /> icon located in the top right corner.
        • +
      • Create room icon" /> Create room (available in the Documents section) to create a new room on the base of the selected documents/folders from the Documents section. After creating the room, the selected files/folders will be copied to the created room.
      • Block file icon" /> Unblock/Check-in the file to block/unblock for further editing by other users with the corresponding editing rights.
      • Mark as read icon" /> Mark as read to mark a file added to the room or edited by another user as read.
      • Download icon" /> Download the file in the original format to your computer's hard disk drive.
        • @@ -153,9 +166,9 @@
      • Move or copy files:
          -
        • Move to icon" /> Move to another room or third-party storage.
          • -
        • Copy icon" /> Copy the file and move the created copy to the selected room.
          • -
        • Create copy icon" /> Create a copy of the file in the current room.
          • +
        • Move to icon" /> Move to another room or third-party storage. You can also create a new folder within the selected room by clicking the New folder button.
          • +
        • Copy icon" /> Copy the file and move the created copy to the selected room. You can also create a new folder within the selected room by clicking the New folder button.
          • +
        • Duplicate icon" /> Duplicate the file in the current room. Duplicated items have an index at the end of the name.
      • Rename icon" /> Rename the file.
        • @@ -214,7 +227,7 @@

        Sharing files and folders

        -

        To share files stored in the My documents section via a link:

        +

        To share files stored in the Documents section via a link:

        • Right-click the file and select the Share option or open the Info panel and switch to the Share tab.
        • Click Create and copy.
          • @@ -232,7 +245,7 @@
        • Set the time period after which the link will expire: 12 hours, 1 day, 7 days, Unlimited, Custom.

        You can also click the Link for users icon" /> Copy shared link icon next to the file in the Compact view. The external link for viewing for anyone will be created and copied to the clipboard.

        -

        To share a folder stored in the My documents section:

        +

        To share a folder stored in the Documents section:

        • Right-click the folder and select the Share option or open the Info panel and use the Share option in the Actions menu.
        • The Share folder window will open. Click the Create room button.
          • diff --git a/Web/Controls/Help/GettingStarted/Docspace/ManagingRooms.ascx b/Web/Controls/Help/GettingStarted/Docspace/ManagingRooms.ascx index 3467bea80..f1a0495f5 100644 --- a/Web/Controls/Help/GettingStarted/Docspace/ManagingRooms.ascx +++ b/Web/Controls/Help/GettingStarted/Docspace/ManagingRooms.ascx @@ -221,7 +221,7 @@

          Using tools on the top toolbar, you can perform the following operations:

          • Search for a room name using the search bar at the top of the room list.
            • -
          • Filter rooms by member or owner, type (Custom, Collaboration, Form filling, Public room), the existing tags, third-party resources using the Filter icon" /> button. Select the necessary filter parameters and click Apply. To clear the filter, use the Clear icon" /> icon in the upper right corner. +
          • Filter rooms by member or owner, type (Public room, Form room, Collaboration, Custom), the existing tags, third-party resources using the Filter icon" /> button. Select the necessary filter parameters and click Apply. To clear the filter, use the Clear icon" /> icon in the upper right corner.
            Filter" /> Filter" /> @@ -234,7 +234,7 @@

          Using the top panel that appears when one or several rooms are selected in the list, you can perform the following operations:

            -
          • Select rooms by type (All, Form filling, Custom, Public, Collaboration) using the Arrow icon" /> icon. +
          • Select rooms by type (All, Form room, Collaboration, Public, Custom) using the Arrow icon" /> icon.
            Select rooms by type" /> Select rooms by type" /> @@ -270,7 +270,8 @@
          • Pin to top icon" /> Pin to top – to display the room on the top of the list. You can unpin the pinned room clicking the Pin to top icon" /> icon or using the Unpin option in the menu.
          • Disable notifications icon" /> Disable notifications – to disable notifications for this room. You can re-enable notifications using the Pin to top icon" /> Enable notifications option in the menu.
            • <%--
          • Link for room members icon" /> Link for room members – to get a link to the room.
            • --%> -
          • Duplicate icon" /> Duplicate – to duplicate the room.
            • +
          • Embed icon" /> Embed – to embed the room available via a public link.
            • +
          • Duplicate icon" /> Duplicate – to duplicate the room. When duplicating rooms, the icon and tags are copied, users are deleted. Duplicated rooms have an index at the end of the name.
          • Download icon" /> Download – to download the room.
          • Archived icon" /> Move to archive – to archive the room. Archived rooms can be restored or deleted.
          • Leave the room icon" /> Leave the room – to leave the room. If you are the room owner, you will need to assign another owner first.
            • @@ -287,7 +288,7 @@

            When you open a room by clicking its name in the list, you can use the top toolbar to perform the following actions:

            • Return to the room list using the Return icon" /> arrow.
              • -
            • Create new documents, spreadsheets, presentations, PDF forms, folders using the Plus icon" /> Plus icon.
              • +
            • Create new documents, spreadsheets, presentations, PDF forms, folders using the Plus icon" /> Plus icon. In a form filling room, you can upload PDF form from DocSpace, from device, choose from templates.
            • Manage the room using the Options icon" /> icon:
                <%--
              • Link for room members icon" /> Link for room members – to get a link to the room.
                • --%> @@ -300,7 +301,8 @@

                For a Public room, you can also copy or edit the shared link which is available by default, revoke the shared link (the current link will be deactivated and a new shared link will be created), create additional links with different parameters. For a Custom room, you can create shared and additional links, if necessary.

    -
  • Duplicate icon" /> Duplicate – to duplicate the room.
    • +
  • Embed icon" /> Embed – to embed the room available via a public link.
    • +
  • Duplicate icon" /> Duplicate – to duplicate the room. When duplicating rooms, the icon and tags are copied, users are deleted. Duplicated rooms have an index at the end of the name.
  • Download icon" /> Download – to download the room.
  • Move to archive icon" /> Move to archive – to archive the room. Archived rooms can be restored or deleted.
  • Leave the room icon" /> Leave the room – to leave the room. If you are the room owner, you will need to assign another owner first.
    • @@ -308,7 +310,7 @@
  • Delete icon" /> Delete – to move the archived room to Trash.
    • -
  • Share the public room using the Share room button.
    • +
  • Share the public room or form filling room using the Share room button.
  • View info about the room using the Info icon" /> icon.
    • @@ -316,8 +318,10 @@ Manage the room" />
    +

    In a public or custom room, you can create several links with different parameters. The contents of the room accessed via these links will be available for viewing without authorization. For public rooms, the shared link is enabled by default. If you want to get a link for a custom room, you should create a shared link first.

    +

    For a form filling room, the link to fill out is enabled by default. This room is available to anyone with the link. External users will have Form Filler permission for all the files.

    To create or edit external links:

    1. In the room menu, use the Info icon" /> Info item.
      2. @@ -340,10 +344,10 @@
    -
  • Enable the Restrict file content copy, file download and printing switcher to disable downloads of files and folders from this room shared via a link.
    • +
  • Enable the Restrict file content copy, file download and printing switcher to disable downloads of files and folders from the public or custom room shared via a link.
  • To save the changes made to the shared link parameters, click the Save button.
    • -

    If you need more than one link, use the Create new link option in the Additional link section. When creating an additional link, you can:

    +

    If you need more than one link for a public or custom room, use the Create new link option in the Additional link section. When creating an additional link, you can:

    1. Set the link name.
    2. Set a password protection as described above.
      3. @@ -357,7 +361,7 @@
    -

    The room will be available to anyone with the link. External users will have View Only permission for all the files.

    +

    The room will be available to anyone with the link. External users will have View Only permission for all the files in a public or custom room and Form Filler permission in a form filling room.

    Embedding public rooms

    You can embed a public room to your website so that the room will be available for viewing without authorization.

    @@ -379,4 +383,39 @@
  • Insert the copied code into your website's index.html file.
    • + +
    Working with form filling rooms
    +

    You can upload PDF forms into the form filling room, invite users to fill out a PDF form, review completed forms and analyze data automatically collected in a spreadsheet.

    +

    To upload a PDF form to a form filling room:

    +
      +
    1. click the Actions button in the left upper corner, or the Plus icon" /> Plus icon.
      2. +
    2. select the necessary option: +
        +
      • select the Upload PDF form -> From DocSpace option, choose the form in the room and click the Select button.
        • +
      • select the Upload PDF form -> From device option, choose the form in the file manager window and click the Open button.
        • +
      • select the Choose from Templates option, choose the template and click the Create button.
        • +
      +
      3. +
    + +

    To copy a link to a form filling room for external users:

    + +

    Send the copied link for external users. They will have the Form Filler permission.

    + +

    To review completed forms, use the Complete and In process folders which appear in the room when users start the form filling process.

    + +
    + Form filling" /> + Form filling" /> +
    +
    +
    If the room contains several PDF forms, the Complete and In process folders will include separate subfolders for each form.
    +
    \ No newline at end of file diff --git a/Web/Controls/Help/GettingStarted/Docspace/ManagingUsersDS.ascx b/Web/Controls/Help/GettingStarted/Docspace/ManagingUsersDS.ascx index 49621c9c3..b2b5ff82b 100644 --- a/Web/Controls/Help/GettingStarted/Docspace/ManagingUsersDS.ascx +++ b/Web/Controls/Help/GettingStarted/Docspace/ManagingUsersDS.ascx @@ -150,7 +150,7 @@

    Using tools on the top toolbar, you can perform the following operations: