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New article - Migrating Google Workspace data to ONLYOFFICE Workspace

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Svetlana Maleeva 2022-06-16 17:48:34 +03:00
parent 83437f5dd8
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Web/App_GlobalResources/Resource.resx
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<data name="SpreadsheetEditor" xml:space="preserve">
<value>Spreadsheet Editor</value>
</data>
<data name="MigratingGoogle" xml:space="preserve">
<value>Migrating Google Workspace data to ONLYOFFICE Workspace</value>
</data>
</root>

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<%@ Control Language="C#" %>
<a class="crm-task-title sm_server sm_control_panel sm_enterprise" id="link_90040" title=""
href="<%=VirtualPathUtility.ToAbsolute("~/administration/control-panel-workspace-migration.aspx")%>"><asp:Literal runat="server" Text="<%$ Resources:Resource, MigratingGoogle %>" /></a>

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<%@ Control Language="C#" Inherits="BaseContentUserControls"%>
<%@ Register Namespace="TeamLab.Controls" Assembly="__Code" TagPrefix="cc" %>
<script runat="server">
protected override void Init()
{
PageTitle = PageCaption = "Using the Control Panel/data import";
MetaKeyWords = "portal settings, Control Panel, data import, migrate Workspace data";
MetaDescription = "Learn how to migrate the Nextcloud data to your portal.";
var guides = new GuidesModel();
guides.CaptionRelatedTips = "Related Tips & Tricks";
guides.Title = "Backup restore";
guides.RelatedTips = "Afraid of losing data in your Workspace? The Backup/Restore features provided by the Control Panel allow you to backup your portal data and restore it in the ONLYOFFICE Workspace.";
guides.LearnMore = "Learn more...";
guides.TitleVideo = "How to use the backup/restore feature";
(Page as BasePage).Guides = guides;
}
</script>
<div class="MainHelpCenter">
<h1>Migrating Google Workspace data to ONLYOFFICE Workspace</h1>
<cc:LocalizeContent runat="Server" ControlName="~/Controls/Help/VariousControls/Versions/ControlPanel/ControlPanel_Current.ascx" />
<h2 id="_introduction">Introduction</h2>
<div class="block_of_step">
<p>In this article, we will show you how to transfer the <b>Google Workspace</b> data to your <b>ONLYOFFICE</b> portal.</p>
<p><b>ONLYOFFICE Workspace 12.0.0.</b> supports exporting Google Workspace users, users’ files, sharing settings and groups.</p>
</div>
<h2 id="step_1">Export the Google Workspace data</h2>
<div class="block_of_step">
<div class="screen_text">
<p>First, you need to export your users' data from the <b>Google Admin console</b>.</p>
<ol>
<li>Log in to your Google <b>Admin console</b>.</li>
<li>Click <b>Open</b> from the <b>Admin Home</b> page.
<div class="screenBlock">
<img alt="Creating Backup automatically" target="image-1_eventcom_guides" class="screenphoto screen_guides" src="<%=VirtualPathUtility.ToAbsolute("~/images/help/Guides/big/guide171/Admin_Console_Google.png")%>" />
<img alt="Creating Backup automatically" id="image-1_eventcom_guides" class="bigphoto_screen" src="<%=VirtualPathUtility.ToAbsolute("~/images/help/Guides/big/guide171/Admin_Console_Google.png")%>" />
<div target="image-1_eventcom_guides" class="screenphoto_magnifier"></div>
</div>
</li>
<li>Under <b>Tools</b> and click <b>Data Export</b>.</li>
<li>Click <b>Start Export</b>.</li>
</ol>
</div>
<div class="screenBlock">
<img alt="Creating Backup automatically" target="image-2_eventcom_guides" class="screenphoto screen_guides" src="<%=VirtualPathUtility.ToAbsolute("~/images/help/Guides/big/guide171/Start-Data-Export_Google.png")%>" />
<img alt="Creating Backup automatically" id="image-2_eventcom_guides" class="bigphoto_screen" src="<%=VirtualPathUtility.ToAbsolute("~/images/help/Guides/big/guide171/Start-Data-Export_Google.png")%>" />
<div target="image-2_eventcom_guides" class="screenphoto_magnifier"></div>
</div>
<div class="notehelp">
After completion of data export, another procedure can be initiated only in 30 days. For more information on <b>Google Workspace</b> data export, go to this help <a href="https://support.google.com/a/answer/100458">page</a>.
</div>
<p>Upon successful export, you will receive an e-mail with a link to <b>Google Cloud Storage</b> containing a folder with the users’ data. Download the folder and prepare the users' data for import.</p>
<p>To learn more about downloading objects from Cloud Storage, visit the Google Cloud help <a href="https://cloud.google.com/storage/docs/downloading-objects">page</a>.</p>
</div>
<h2 id="step_2">Prepare the data for import</h2>
<div class="block_of_step">
<div class="screen_text">
<p>The downloaded directory contains users' data folders. Each folder corresponds to a particular user. Choose users to be imported to the <b>ONLYOFFICE Workspace</b> and compress their folders to a zip archive.</p>
<div class="screenBlock">
<img alt="Creating Backup automatically" target="image-3_eventcom_guides" class="screenphoto screen_guides" src="<%=VirtualPathUtility.ToAbsolute("~/images/help/Guides/big/guide171/Prepare_Data.png")%>" />
<img alt="Creating Backup automatically" id="image-3_eventcom_guides" class="bigphoto_screen" src="<%=VirtualPathUtility.ToAbsolute("~/images/help/Guides/big/guide171/Prepare_Data.png")%>" />
<div target="image-3_eventcom_guides" class="screenphoto_magnifier"></div>
</div>
<div class="notehelp">
Each archive represents a <b>Google Workspace</b> user. We recommend to upload multiple users’ archives. It allows importing sharing settings alongside with the users’ files.
</div>
</div>
</div>
<h2 id="step_3">Import the data to ONLYOFFICE Workspace</h2>
<div class="block_of_step">
<div class="screen_text">
<ol>
<li>Log in to your <b>ONLYOFFICE Workspace</b>.</li>
<li>Go to the <b>Control Panel</b>. </li>
<li>Choose the <b>Data import</b> from the <b>PORTAL SETTINGS</b> section.</li>
<li>Click the <b>INITIALIZE IMPORT</b> button in the <b>Google Workspace</b> section.</li>
<li>Click the <b>Plus</b> button next to the selection box and select the archives of the users.
<div class="screenBlock">
<img alt="Creating Backup automatically" target="image-4_eventcom_guides" class="screenphoto screen_guides" src="<%=VirtualPathUtility.ToAbsolute("~/images/help/Guides/big/guide171/ONLYOFFICE_Data_Import.png")%>" />
<img alt="Creating Backup automatically" id="image-4_eventcom_guides" class="bigphoto_screen" src="<%=VirtualPathUtility.ToAbsolute("~/images/help/Guides/big/guide171/ONLYOFFICE_Data_Import.png")%>" />
<div target="image-4_eventcom_guides" class="screenphoto_magnifier"></div>
</div>
<p>Wait for the archive to load. When the loading is complete, click the <b>UPLOAD TO SERVER</b> button.</p>
<div class="screenBlock">
<img alt="Creating Backup automatically" target="image-5_eventcom_guides" class="screenphoto screen_guides" src="<%=VirtualPathUtility.ToAbsolute("~/images/help/Guides/big/guide171/SelectFile_ONLYOFFICE.png")%>" />
<img alt="Creating Backup automatically" id="image-5_eventcom_guides" class="bigphoto_screen" src="<%=VirtualPathUtility.ToAbsolute("~/images/help/Guides/big/guide171/SelectFile_ONLYOFFICE.png")%>" />
<div target="image-5_eventcom_guides" class="screenphoto_magnifier"></div>
</div>
</li>
<li>Select users from the list and click the <b>NEXT STEP</b> button..</li>
<li>Select modules for import. These modules will appear in the corresponding modules of <b>ONLYOFFICE</b>. Click the <b>START DATA IMPORT</b> button to proceed with the final step</li>
<li>After the data is migrated, click the <b>FINISH</b> button to complete the data import. </li>
</ol>
<p>Also, you can send a welcome letter to the new users. This letter will inform your <b>Google Workspace</b> users about migration to <b>ONLYOFFICE Workspace</b>. It contains a brief description of the main features and a login link. To send the letter, check the <b>Send Welcome Letter</b> option before clicking the FINISH button.</p>
<div class="screenBlock">
<img alt="Creating Backup automatically" target="image-6_eventcom_guides" class="screenphoto screen_guides" src="<%=VirtualPathUtility.ToAbsolute("~/images/help/Guides/big/guide171/Welcomeletter.png")%>" />
<img alt="Creating Backup automatically" id="image-6_eventcom_guides" class="bigphoto_screen" src="<%=VirtualPathUtility.ToAbsolute("~/images/help/Guides/big/guide171/Welcomeletter.png")%>" />
<div target="image-6_eventcom_guides" class="screenphoto_magnifier"></div>
</div>
<p>After the migration is complete, the new users can be found in the <b>People</b> module.</p>
<div class="screenBlock">
<img alt="Creating Backup automatically" target="image-7_eventcom_guides" class="screenphoto screen_guides" src="<%=VirtualPathUtility.ToAbsolute("~/images/help/Guides/big/guide171/PeopleModule_ONLYOFFICE.png")%>" />
<img alt="Creating Backup automatically" id="image-7_eventcom_guides" class="bigphoto_screen" src="<%=VirtualPathUtility.ToAbsolute("~/images/help/Guides/big/guide171/PeopleModule_ONLYOFFICE.png")%>" />
<div target="image-7_eventcom_guides" class="screenphoto_magnifier"></div>
</div>
<p>And the user’s files with the imported sharing settings can be accessed through the <b>Documents</b> module.</p>
<div class="screenBlock">
<img alt="Creating Backup automatically" target="image-8_eventcom_guides" class="screenphoto screen_guides" src="<%=VirtualPathUtility.ToAbsolute("~/images/help/Guides/big/guide171/DocumentsModule_ONLYOFFICE.png")%>" />
<img alt="Creating Backup automatically" id="image-8_eventcom_guides" class="bigphoto_screen" src="<%=VirtualPathUtility.ToAbsolute("~/images/help/Guides/big/guide171/DocumentsModule_ONLYOFFICE.png")%>" />
<div target="image-8_eventcom_guides" class="screenphoto_magnifier"></div>
</div>
</div>
</div>
</div>

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<%@ Page Title="" Language="C#" MasterPageFile="~/Masters/Administration/AdministrationArticlesCP.master" %>
<%@ Register Namespace="TeamLab.Controls" Assembly="__Code" TagPrefix="cc" %>
<%@ Register Src="~/Controls/Common/VideoConteiner.ascx" TagName="VideoContainer" TagPrefix="uc" %>
<script runat="server">
protected void Page_Load(object sender, EventArgs e)
{
string title = HttpUtility.HtmlEncode(((Page as BasePage).Guides as GuidesModel).TitleVideo);
VideoContainer.Capture = title;
}
</script>
<asp:Content ID="Content4" ContentPlaceHolderID="pagebodyidpage" runat="Server">
<% ((BasePage)Page).EditionVersion = "ONLYOFFICE Workspace"; %>
<body class="control_panel cp_enterprise_edition administration_guides_controlpanel">
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