Add hidden section "Reassigning data"

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Svetlana Maleeva 2023-10-30 11:16:48 +03:00
parent 114bd9c814
commit 9745ca90b7
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<li>Go to the <b>Accounts</b> section on the left.</li>
<li>Click the <img alt="Options icon" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/GettingStarted/dsoptionsicon.png")%>" /> icon next to the disabled user name.</li>
<li>Select the <img alt="Delete icon" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/GettingStarted/deleteicon_app.png")%>" /> <b>Delete user</b> option.</li>
<li>A confirmation window opens. Note that personal documents and folders in the My documents section of this user will be deleted. Click <b>Delete</b>.</li>
</ol>
<%--<h5>Reassigning data when deleting profiles</h5>
<h6>What happens to the data without reassigning</h6>
<p><b>If you do not reassign data</b> when deleting disabled users, the related contents created by a user will be processed as follows:</p>
<ul>
<li>Personal documents and folders in the My documents section of this user will be deleted.</li>
<li>Rooms and documents/folders created by the user in a room are not deleted, but their ownership is reassigned to the administrator who initiates the user deletion.</li>
</ul>
<p>To avoid the data deletion, you can reassign rooms/documents to an active user.</p>
<div class="notehelp">Currently, the data reassignment option is only available for the users with the <b>Disabled</b> status, it's not possible to reassign the data that belongs to an active user.</div>
<h6>What happens to the data after reassigning</h6>
<p><b>After you reassign data</b> and delete a user, the related contents created by a user will be processed as follows:</p>
<ul>
<li>Personal documents and folders in the My documents section of this user will be deleted.</li>
<li>Rooms and documents/folders created by the user in a room are not deleted, but their ownership is reassigned to the selected user.</li>
</ul>
<h6 id="single">Deleting a single user</h6>
<p>To delete a single user,</p>
<ol>
<li>Go to the <b>Accounts</b> section on the left.</li>
<li>Click the <img alt="Options icon" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/GettingStarted/dsoptionsicon.png")%>" /> icon next to the disabled user name.</li>
<li>Select the <img alt="Delete icon" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/GettingStarted/deleteicon_app.png")%>" /> <b>Delete user</b> option.</li>
<li>A confirmation window opens where you'll be prompted to reassign the user's data:
<div class="screen_block">
<img alt="Deleting a profile" target="img3_eventcom_guides" class="screenphoto screen_guides" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/GettingStarted/DocSpace/small/DeleteUser.png")%>" />
<img alt="Deleting a profile" id="img3_eventcom_guides" class="bigphoto_screen" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/GettingStarted/DocSpace/big/DeleteUser.png")%>" />
<div target="img3_eventcom_guides" class="screenphoto magnifier"></div>
</div>
</li>
<li>Click the <b>Reassign data</b> button in the confirmation window.</li>
<li>A new page opens where you can select a DocSpace user you wish to reassign data to. Choose the necessary active user from the list.</li>
<li>The <b>Delete profile when reassignment is finished</b> box is checked by default that allows to automatically delete the profile after data reassignment.</li>
<li>Click the <b>Reassign</b> button.
<div class="screen_block">
<img alt="Reassigning data" target="img4_eventcom_guides" class="screenphoto screen_guides" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/GettingStarted/DocSpace/small/ReassignData.png")%>" />
<img alt="Reassigning data" id="img4_eventcom_guides" class="bigphoto_screen" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/GettingStarted/DocSpace/big/ReassignData.png")%>" />
<div target="img4_eventcom_guides" class="screenphoto magnifier"></div>
</div>
<div class="notehelp">You can use the <b>Abort transfer</b> option to abort data reassignment.</div>
<p>Now you can close this page. Once the reassignment process is over, you'll be notified via email.</p>
<p>If you unchecked the <b>Delete profile when reassignment is finished</b> box, you can return to the list of disabled users and manually delete the user without losing their data.</p>
</li>
</ol> --%>
</div>

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