Update Common operations pages

This commit is contained in:
Svetlana Maleeva 2021-12-28 15:17:03 +03:00
parent 4f452d3de2
commit d41856b0c9
15 changed files with 28 additions and 22 deletions

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@ -31,7 +31,7 @@
<p>To quickly find the necessary file by name,</p>
<ol>
<li>tap the <img alt="Search icon" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/search.png")%>" /> icon on the top,</li>
<li>enter the required file name or its part in the <b>Search...</b> field that appears,</li>
<li>enter the required file name or its part in the <b>Search</b> field that appears,</li>
<li>tap the <img alt="Search key" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/searchkey.png")%>" /> <b>Search</b> key on the keyboard.</li>
</ol>
<p>To reset your search query, tap the <img alt="Close Search Panel" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/closesearchpanel.png")%>" /> icon on the right. To close the search panel, tap the
@ -57,8 +57,9 @@
<p>Tap one of the menu items to choose the necessary action:</p>
<%--<p><img alt="View" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/view.png")%>" /> <b>View</b> - to open the file in the viewing mode.</p>--%>
<p><img alt="Edit document" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/edit.png")%>" /> <b>Edit document</b> - to open the file in the editing mode (this option is only available if you have corresponding rights to edit the file).</p>
<p><img alt="Share" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/share.png")%>" /> <b>Share</b> - to <a class="links" href="<%=VirtualPathUtility.ToAbsolute("~/mobile-applications/documents/android/share-documents.aspx")%>"><b>share</b></a> the file with your portal users or groups selecting one of the following access types: <b>Read Only</b>, <b>Full access</b> or <b>Review</b> (the <b>Review</b> option is only available for the <b>.docx</b> files).</p>
<p><img alt="Share" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/share.png")%>" /> <b>Share</b> - to <a class="links" href="<%=VirtualPathUtility.ToAbsolute("~/mobile-applications/documents/android/share-documents.aspx")%>"><b>share</b></a> the file with your portal users or groups selecting one of the following access types: <b>Full access</b>, <b>Fill forms</b> (the <b>Fill forms</b> option is only available for the <code>.oform</code> files), <b>Comment</b>, <b>Review</b> (the <b>Review</b> option is only available for the <code>.docx</code> files), <b>Read Only</b>.</p>
<p><img alt="Get link for external access" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/externallink.png")%>" /> <b>Get link for external access</b> - to quickly grant <b>Read only</b> access to the file using an external link. Once you tap this option, <b>Read only</b> access to the file will be enabled and the secret link will be copied to the clipboard. To change the access type, use the <b>Share</b> option from the file menu.</p>
<p><img alt="Add to Favorites" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/addtofavorites.png")%>" /> <b>Add to Favorites</b> - to add the file to the <b>Favorites</b> section.</p>
<p><img alt="Move" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/move.png")%>" /> <b>Move</b> - to move the file to the specified section/folder in the <b>Documents</b> app. Select the necessary <b>Documents</b> section and, optionally, the folder, then tap the <b>MOVE HERE</b> button.</p>
<p><img alt="Copy" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/createcopy.png")%>" /> <b>Copy</b> - to create a copy of the file and move the created copy to the specified section/folder in the <b>Documents</b> app. Select the necessary <b>Documents</b> section and, optionally, the folder, then tap the <b>COPY HERE</b> button.</p>
<p><img alt="Download" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/download.png")%>" /> <b>Download</b> - to save the file on your device. When the download is over, the <img alt="Downloaded file" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/downloadedfile.png")%>" /> icon will be displayed on the status bar. The file can be found in your default Downloads folder.</p>
@ -75,18 +76,18 @@
<p><img alt="Share" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/share.png")%>" /> <b>Share</b> - to <a class="links" href="<%=VirtualPathUtility.ToAbsolute("~/mobile-applications/documents/android/share-documents.aspx")%>"><b>share</b></a> the folder with your portal users or groups selecting one of the following access types: <b>Read Only</b> or <b>Full access</b>.</p>
<p><img alt="Move" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/move.png")%>" /> <b>Move</b> - to move the folder to a different location. Select the necessary <b>Documents</b> section and, optionally, the folder, then tap the <b>MOVE HERE</b> button.</p>
<p><img alt="Copy" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/createcopy.png")%>" /> <b>Copy</b> - to create a copy of the folder and move the created copy to the specified section/folder in the <b>Documents</b> app. Select the necessary <b>Documents</b> section and, optionally, the folder, then tap the <b>COPY HERE</b> button.</p>
<p><img alt="Download" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/download.png")%>" /> <b>Download</b> - to save the folder on your device. When the download is over, the <img alt="Downloaded file" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/downloadedfile.png")%>" /> icon will be displayed on the status bar. The folder can be found in your default Downloads folder.</p>
<p><img alt="Download" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/download.png")%>" /> <b>Download</b> - to save the folder on your device as a .tgz archive. When the download is over, the <img alt="Downloaded file" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/downloadedfile.png")%>" /> icon will be displayed on the status bar. The folder can be found in your default Downloads folder.</p>
<p><img alt="Rename" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/rename.png")%>" /> <b>Rename</b> - to change the folder name.</p>
<p><img alt="Delete" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/delete.png")%>" /> <b>Delete</b> - to delete the folder with all its contents moving it to the Trash.</p>
<h3 id="renameitems">Rename items</h3>
<p>To rename the selected file or folder, enter a new name in the dialog window that appears and press the <b>RENAME</b> button.</p>
<p><img alt="Rename document" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/renamewindow.png")%>" /></p>
<p class="note">The pop-up menu also appears that contains the following options: <b>Cut</b>, <b>Copy</b>, <b>Paste</b>, <b>Share</b>.</p>
<p class="note">The pop-up menu also appears that contains the following options: <b>Cut</b>, <b>Copy</b>, <b>Paste</b>, <b>Share</b>, <b>Select all</b>.</p>
<h3>Select several items</h3>
<p>Tap the
<img alt="Select objects" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/selectfilter.png")%>" />
icon in the upper right corner, choose the <b>Select...</b> option and tap the circular icons
icon in the upper right corner, tap <b>Options</b>, choose the <b>Select...</b> option and tap the circular icons
<img alt="Select item" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/selectitem.png")%>" />
on the left hand of the necessary items one at a time.</p>
<p>The selected item icon will look like this: <img alt="Selected item" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/selecteditem.png")%>" /></p>
@ -112,21 +113,23 @@
<li>tap the
<img alt="Select objects" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/selectfilter.png")%>" />
icon in the upper right corner,</li>
<li>tap the <b>Download</b> option from the menu. All the selected items will be saved as a .zip archive.</li>
<li>tap the <b>Download</b> option from the menu. All the selected items will be saved as a .tgz archive.</li>
</ol>
<p>When the download is over, the <img alt="Downloaded file" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/downloadedfile.png")%>" /> icon will be displayed on the status bar.</p>
<h3>Actions on files/folders in the Trash</h3>
<p>To <b>restore</b> a single item, touch the <img alt="Open menu" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/openfilemenu.png")%>" /> icon to the right of the necessary item in the Trash, then tap the <img alt="Move" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/movefromtrash.png")%>" /> <b>Move to</b> menu item, select the necessary <b>Documents</b> section and, optionally, the folder, then tap the <b>MOVE HERE</b> button.</p>
<p>To <b>permanently delete</b> a single item, touch the <img alt="Open menu" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/openfilemenu.png")%>" /> icon to the right of the necessary item in the Trash, then tap the <img alt="Delete forever" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/deleteforever.png")%>" /> <b>Delete forever</b> menu item and tap <b>DELETE</b> in the confirmation window.</p>
<p>You can also select several items and <%--restore or --%>permanently delete all of them at once.</p>
<p>To <b>restore</b> a single item, touch the <img alt="Open menu" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/openfilemenu.png")%>" /> icon to the right of the necessary item in the Trash, then tap the <img alt="Restore" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/restore.png")%>" /> <b>Restore</b> menu item, select the necessary <b>Documents</b> section and, optionally, the folder, then tap the <b>RESTORE HERE</b> button.</p>
<p>To <b>permanently delete</b> a single item, touch the <img alt="Open menu" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/openfilemenu.png")%>" /> icon to the right of the necessary item in the Trash, then tap the <img alt="Delete forever" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/deletefromrecyclebin.png")%>" /> <b>Delete</b> menu item and tap <b>DELETE</b> in the confirmation window.</p>
<p>You can also select several items and restore or permanently delete all of them at once.</p>
<p>To <b>permanently delete</b> all the selected items from the Trash, tap the
<img alt="Permanently delete items" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/deletefromrecyclebin.png")%>" />
<img alt="Permanently delete items" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/removeseveralfiles.png")%>" />
icon on the top and tap <b>YES</b> in the confirmation window.</p>
<%--<p>To <b>restore</b> all the selected items, tap the
<p>To <b>restore</b> all the selected items, tap the
<img alt="Select objects" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/selectfilter.png")%>" />
icon in the upper right corner and select the <b>Move</b> menu item. Select the necessary <b>Documents</b> section and, optionally, the folder, then tap the <b>MOVE HERE</b> button.</p>--%>
<p>To <b>empty the Trash</b>, tap the <img alt="Empty Trash" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/emptytrash.png")%>" /> icon on the top and tap <b>YES</b> in the confirmation window.</p>
icon in the upper right corner and select the <b>Restore</b> menu item. Select the necessary <b>Documents</b> section and, optionally, the folder, then tap the <b>RESTORE HERE</b> button.</p>
<p>To <b>empty the Trash</b>, tap the
<img alt="Select objects" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/selectfilter.png")%>" />
icon in the upper right corner and select the <b>Delete</b> menu item. Then tap <b>YES</b> in the confirmation window.</p>
</div>
</div>
</div>

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@ -38,7 +38,7 @@
<div class="block_of_step">
<div class="screen_text">
<h3 id="viewingfiles">Open existing files for viewing</h3>
<p>Tap the necessary file name in the file list. The file will be opened in the <b>Viewing mode</b>. </p>
<p>Tap the necessary file name in the file list. If you have no rights to edit the document, the file will be opened in the <b>Viewing mode</b>. </p>
<p>In the viewing mode, you can use the <img alt="Settings icon" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/settings.png")%>" />
<b>Settings</b> icon at the top toolbar to open the file settings panel and perform the following actions:</p>
<ul>
@ -58,8 +58,9 @@
<h3>Open existing files for editing</h3>
<p>To switch to the <b>Editing mode</b> (if you have corresponding rights to edit the document), tap the <img alt="Edit document" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/editfile.png")%>" /> icon in the upper right corner of the opened document.</p>
<p>To open the file for editing from the file list:</p>
<%--<p>To switch to the <b>Editing mode</b> (if you have corresponding rights to edit the document), tap the <img alt="Edit document" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/editfile.png")%>" /> icon in the upper right corner of the opened document.</p>--%>
<%--<p>To open the file for editing from the file list:</p>--%>
<p>Tap the necessary file name in the file list. The file will be opened in the editing mode if you have corresponding permissions. Alternatively, you can:</p>
<ol>
<li>touch the <img alt="Open menu" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/openfilemenu.png")%>" /> icon to the right of the necessary document in the file list.</li>
<li>select the <img alt="Edit document" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/edit.png")%>" /> <b>Edit document</b> menu item.</li>
@ -105,13 +106,13 @@
<img alt="Insert object" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/insertobject.png")%>" />
icon in the lower right corner and select the <img alt="Connect third-party storage" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/connectstorage.png")%>" /> <b>Connect third-party storage</b> option from the menu. The <b>Select service</b> panel will open.</p>
<ol>
<li>select the necessary service from the available ones: <em>Google Drive</em>, <em>Dropbox</em>, <em>OneDrive</em>, <em>Yandex.Disk</em>, <em>Box</em>, <em>SharePoint</em>, <em>ownCloud</em>, <em>Nextcloud</em>, or <em>Other WebDAV storage</em> (for accounts which support the WebDAV protocol).</li>
<li>select the necessary service from the available ones: <em>Nextcloud</em>, <em>ownCloud</em>, <em>SharePoint</em>, <em>Box</em>, <em>Dropbox</em>, <em>Google Drive</em>, <em>OneDrive</em>, <em>Yandex.Disk</em>, or <em>Other WebDAV storage</em> (for accounts which support the WebDAV protocol).</li>
<li>on the <b>Connect service</b> panel, sign in to your third-party account using your <b>Login</b> and <b>Password</b>.
<p>When connecting your <em>SharePoint</em> or <em>ownCloud</em>/<em>Nextcloud</em> account, you'll also need to specify the <b>Connection URL</b>. For example, the URL that allows to access your <em>Nextcloud</em> files via WebDAV looks like this: <em>https://yourdomain.com/remote.php/webdav/</em>. This URL address can be found in the following way: sign in to your <em>Nextcloud</em> account, click the <b>Settings</b> icon in the lower left corner and copy the entire URL from the <b>WebDAV</b> field. Then switch to the <b>ONLYOFFICE Documents</b> app and paste the entire copied URL address, including the protocol, into the <b>Connection URL</b> field.</p>
<p class="note">In some cases, you will also need to allow ONLYOFFICE to access your third-party account tapping the corresponding button.</p>
</li>
<li>change the <b>Folder name</b>, if necessary,</li>
<li>choose the location: <b>My documents</b> or <b>Common documents</b>,</li>
<%--<li>choose the location: <b>My documents</b> or <b>Common documents</b>,</li>--%>
<li>press the <b>SAVE</b> button.</li>
</ol>
<p>The third-party storage folder will be added. You can use the folder menu to <b>Share</b>, <b>Move</b>, <b>Copy</b>, <b>Rename</b> the folder, or <b>Disconnect storage</b>. If you disconnect the storage, the third-party service will be disconnected from the <b>Documents</b> app, and all the documents stored in the folder will be still available in your third-party account.</p>

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<p>Using the <b>Documents</b> app, you can share a file/folder with your portal users/groups or provide access to a file for anyone else by sharing a link to a document. The following access types can be selected:</p>
<ul>
<li><img alt="Full access" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/fullaccess.png")%>" /> <b>Full Access</b> - the user or group will be able to view and edit the document/folder contents,</li>
<li><img alt="Review" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/review.png")%>" /> <b>Review</b> - the user or group will be able to suggest corrections without actually editing the document (this option is only available for the <b>.docx</b> files),</li>
<li><img alt="Form Filling" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/fill_forms.png")%>" /> <b>Form Filling</b> - the user or group will be able only to view the document and fill in the forms inserted into the document (this option is only available for the <b>.docx</b> files),</li>
<li><img alt="Fill forms" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/fill_forms.png")%>" /> <b>Fill forms</b> - the user or group will be able only to view the form and fill in the form fields inserted into it (this option is only available for the <b>.oform</b> files),
<p class="note">The <b>Fill forms</b> option is not available when sharing an <b>.oform</b> file via an external link.</p>
</li>
<li><img alt="Comment icon" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/comment.png")%>" /> <b>Comment</b> - the user or group will be able only to view the document and add comments, as well as manage them,</li>
<li><img alt="Review" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/review.png")%>" /> <b>Review</b> - the user or group will be able to suggest corrections without actually editing the document (this option is only available for the <b>.docx</b> and <b>.docxf</b> files),</li>
<li><img alt="Read only" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/readonly.png")%>" /> <b>Read Only</b> - the user or group will be able only to view the document/folder contents,</li>
<li><img alt="Deny access" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/denyaccess.png")%>" /> <b>Deny Access</b> - permissions previously granted to the user or group will be revoked.</li>
</ul>
@ -55,9 +57,9 @@
<img alt="Add users" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/addusers.png")%>" />
icon in the lower right corner of the screen, to open the portal user/group list,</li>
<li>at the <b>Add people</b> panel, stay on the <b>USERS</b> tab selected by default or switch to the <b>GROUPS</b> tab,</li>
<li>tap the necessary names in the list one at a time. To quickly find the necessary persons, you can also use the <img alt="Search icon" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/search.png")%>" /> <b>Search</b> field above the user list.
<li>tap the necessary user/group names in the list one at a time. To quickly find the necessary persons, you can also use the <img alt="Search icon" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/search.png")%>" /> <b>Search</b> field above the user list. When sharing the file with groups, you can also choose the <b>Admin</b> or <b>Everyone</b> option.
<p><img alt="Sharing window" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/sharingwindow.png")%>" /></p>
<p>The number of selected users will be displayed at the bottom of the screen. To clear the selection, use the <img alt="Cross icon" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/crossicon.png")%>" /> icon in the lower left corner.</p>
<p>The number of selected users/groups will be displayed at the bottom of the screen. To clear the selection, use the <img alt="Cross icon" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/crossicon.png")%>" /> icon in the lower left corner.</p>
</li>
<li>set a default access type for all the persons/groups you want to share the document with. The <img alt="Read only" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/readonly.png")%>" /> <b>Read Only</b> access type is granted by default. If necessary, change it by tapping <img alt="Read only" src="<%=VirtualPathUtility.ToAbsolute("~/images/Help/Mobile/Documents/Android/readonlymenu.png")%>" /> icon at the bottom of the screen and selecting the necessary access type.
</li>

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