Administration Guides

ONLYOFFICE Workspace

• ">Managing portals

  Manage your portal through the Settings section that contains detailed information about your portal and allows you to deactivate or delete it.

  • ">Viewing portal statistics
  • ">Changing portal region
  • ">Deactivating/deleting portal

• ">Reinforcing security

  The Security section allows you to control access to your portal and monitor all users activity.

  • ">Getting Started
    • ">Entering the security settings section
  • ">Portal access
    • ">Password strength settings
    • ">Trusted mail domain settings
    • ">IP security settings
    • ">Administrator message settings
    • ">Session lifetime
  • ">Access rights
    • ">Changing portal owner
    • ">Adding administrators
    • ">Restricting access to portal modules
  • ">Tracking login history
  • ">Receiving audit trail data
  • ">Creating backup
    • ">Manual backup in the cloud version
    • ">Automatic backup in the cloud version
    • ">Data restore in the cloud version

  Workspace Enterprise Edition Security Guide

  • ">Introduction
  • ">SSL Certificate
  • ">Automatic backup
  • ">Portal security settings adjustment
  • ">LDAP for access centralization
  • ">Usage of private SMTP server
  • ">User logins and other actions monitoring
  • ">Disabling root access
  • ">Closing all unnecessary ports
  • ">Adjusting parameters for storing file versions
  • ">Setting up document permissions and portal access rights
  • ">Private rooms for secure work with documents
  • ">Data encryption protection

• ">Configuring modules and tools

  All modules <%--with the exception of Documents and Talk--%> can be configured to your liking.

  Changing Documents module settings

  • ">Changing Documents module settings

  Changing Projects module settings

  • ">Changing Projects module settings
  <%--
  --%>

  Changing CRM module settings

  • ">Changing CRM module settings:

  Changing People module settings

  • ">Changing People module settings
  • ">Managing access rights
  • ">Disabling People module

  Changing Community module settings

  • ">Changing Community module settings
  • ">Enabling/disabling Community module

  Changing Mail module settings

  • ">Configuring mail server

  Changing Talk settings

  • ">Changing Talk settings

• ">Customizing modules and tools

  The Modules & Tools subsection of the Common settings gives you the access to the list of portal modules and tools and the ability to manage them.

  • ">White Labeling
  • ">Managing portal modules
  • ">Custom Navigation
  • ">Default Start Page
  • ">Pricing Page Settings

• ">Managing users

  As a portal owner or full access administrator, you can add new members to the portal, set access level for each user or group, and delete users.

  Adding new portal members

  • ">Using invitation link
  • ">Adding users manually
  • ">Creating groups

  Managing access rights

  • ">Changing portal owner
  • ">Granting administrator privileges
  • ">Permissions for Documents, CRM, Community, People, and Mail modules
  • ">Permissions for Projects module

  Deleting users

  • ">Reassigning data
  • ">What happens to the data?
  • ">Deleting a single user
  • ">Deleting several users

• ">Connecting external services

  The Integration section is used to integrate your portal with third-party services.

  Getting Started

  • ">Entering Integration section
  • ">Alternating LDAP settings
  • ">Enabling Single Sign-on

  Connecting third-party services

  Connecting third-party storages

  • ">Editing documents from Box in ONLYOFFICE
  • ">Editing documents from Dropbox in ONLYOFFICE
  • ">Editing documents from Google Drive in ONLYOFFICE
  • ">Editing documents from kDrive in ONLYOFFICE
  • ">Editing documents from Nextcloud in ONLYOFFICE
  • ">Editing documents from ownCloud in ONLYOFFICE
  • ">Editing documents from OneDrive in ONLYOFFICE

  ">Adjusting SMTP settings

• ">ONLYOFFICE Control Panel

  Learn how to configure ONLYOFFICE Workspace (Community or Enterprise Edition) with corresponding control panels.

  • Installing

  • Updating

  • Configuring all portals

  • Configuring current portal

    • Desktop Editors v.5.6 also required

• Various questions

  Various questions

• ">ONLYOFFICE DocSpace

  ONLYOFFICE DocSpace is a new way to collaborate on documents with teams, clients, partners, etc., based on the concept of rooms – special spaces with predefined permissions.

  Configuring DocSpace settings

  • ">General
  • ">Branding
  • ">Appearance
  • ">DocSpace access
  • ">Login History
  • ">Audit Trail
  • ">Data backup
  • ">Automatic backup
  • ">Restore
  • ">Third-party services
  • ">Single Sign-On
  • ">Deactivate DocSpace
  • ">Delete DocSpace

  Connecting third-party services

  • ">Connecting Amazon AWS S3 to ONLYOFFICE DocSpace
  • ">Connecting Box.com to ONLYOFFICE DocSpace
  • ">Connecting Dropbox to ONLYOFFICE DocSpace
  • ">Connecting Facebook to ONLYOFFICE DocSpace
  • ">Connecting Google to ONLYOFFICE DocSpace
  • ">Connecting Google Cloud Storage to ONLYOFFICE DocSpace
  • ">Connecting KDrive to ONLYOFFICE DocSpace
  • ">Connecting LinkedIn to ONLYOFFICE DocSpace
  • ">Connecting Nextcloud to ONLYOFFICE DocSpace
  • ">Connecting OneDrive to ONLYOFFICE DocSpace
  • ">Connecting ownCloud to ONLYOFFICE DocSpace
  • ">Connecting Rackspace Cloud Storage to ONLYOFFICE DocSpace
  • ">Connecting Selectel Cloud Storage to ONLYOFFICE DocSpace
  • ">Connecting SharePoint to ONLYOFFICE DocSpace

  Various settings

  • ">Using two-factor authentication in DocSpace
  • ">Enabling Single Sign-on in DocSpace
  • ">Managing Active sessions in DocSpace