104 lines
10 KiB
HTML
104 lines
10 KiB
HTML
<!DOCTYPE html>
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<html>
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<head>
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<title>Save/print/download your spreadsheet</title>
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<meta charset="utf-8" />
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<meta name="description" content="Save, print and download your spreadsheet in various formats" />
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<link type="text/css" rel="stylesheet" href="../editor.css" />
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<script type="text/javascript" src="../callback.js"></script>
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<script type="text/javascript" src="../search/js/page-search.js"></script>
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</head>
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<body>
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<div class="mainpart">
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<div class="search-field">
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<input id="search" class="searchBar" placeholder="Search" type="text" onkeypress="doSearch(event)">
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</div>
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<h1>Save/print<span class="onlineDocumentFeatures">/download</span> your spreadsheet</h1>
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<h3>Saving</h3>
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<p class="onlineDocumentFeatures">By default, online <b>Spreadsheet Editor</b> automatically saves your file each 2 seconds when you work on it preventing your data loss in case of the unexpected program closing. If you co-edit the file in the <b>Fast</b> mode, the timer requests for updates 25 times a second and saves the changes if they have been made. When the file is being co-edited in the <b>Strict</b> mode, changes are automatically saved at 10-minute intervals. If you need, you can easily select the preferred co-editing mode or disable the <b>Autosave</b> feature on the <a href="../HelpfulHints/AdvancedSettings.htm" onclick="onhyperlinkclick(this)">Advanced Settings</a> page.</p>
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<p>To save your current spreadsheet manually in the current format and location,</p>
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<ul>
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<li>click the <b>Save</b> <img alt="Save icon" src="../images/save.png" /> icon in the left part of the editor header, or</li>
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<li>use the <b>Ctrl+S</b> key combination, or</li>
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<li>click the <b>File</b> tab of the top toolbar and select the <b>Save</b> option.</li>
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</ul>
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<p class="note desktopDocumentFeatures"><b>Note</b>: in the <em>desktop version</em>, to prevent data loss in case of the unexpected program closing you can turn on the <b>Autorecover</b> option at the <a href="../HelpfulHints/AdvancedSettings.htm" onclick="onhyperlinkclick(this)">Advanced Settings</a> page. </p>
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<div class="desktopDocumentFeatures">
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<p>In the <em>desktop version</em>, you can save the spreadsheet with another name, in a new location or format,</p>
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<ol>
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<li>click the <b>File</b> tab of the top toolbar,</li>
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<li>select the <b>Save as...</b> option,</li>
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<li>choose one of the available formats depending on your needs: XLSX, ODS, CSV, PDF, PDFA. You can also choose the <b>Spreadsheet template</b> (XLTX) option.</li>
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</ol>
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</div>
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<div class="onlineDocumentFeatures">
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<h3>Downloading</h3>
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<p>In the <em>online version</em>, you can download the resulting spreadsheet onto your computer hard disk drive,</p>
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<ol>
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<li>click the <b>File</b> tab of the top toolbar,</li>
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<li>select the <b>Download as...</b> option,</li>
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<li>choose one of the available formats depending on your needs: XLSX, PDF, ODS, CSV, XLTX, PDF/A, OTS.
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<p class="note"><b>Note</b>: if you select the CSV format, all features (font formatting, formulas etc.) except the plain text will not be preserved in the CSV file. If you continue saving, the <b>Choose CSV Options</b> window will open. By default, <em>Unicode (UTF-8)</em> is used as the <b>Encoding</b> type. The default <b>Delimiter</b> is <em>comma</em> (,), but the following options are also available: <em>semicolon</em> (;), <em>colon</em> (:), <em>Tab</em>, <em>Space</em> and <em>Other</em> (this option allows you to set a custom delimiter character).</p>
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</li>
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</ol>
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<h3>Saving a copy</h3>
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<p>In the <em>online version</em>, you can save a copy of the file on your portal,</p>
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<ol>
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<li>click the <b>File</b> tab of the top toolbar,</li>
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<li>select the <b>Save Copy as...</b> option,</li>
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<li>choose one of the available formats depending on your needs: XLSX, PDF, ODS, CSV, XLTX, PDF/A, OTS,</li>
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<li>select a location of the file on the portal and press <b>Save</b>.</li>
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</ol>
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</div>
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<h3 id="print">Printing</h3>
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<p>To print out the current spreadsheet,</p>
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<ul>
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<li>click the <b>Print</b> <img alt="Print icon" src="../images/print.png" /> icon in the left part of the editor header, or</li>
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<li>use the <b>Ctrl+P</b> key combination, or</li>
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<li>click the <b>File</b> tab of the top toolbar and select the <b>Print</b> option.</li>
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</ul>
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<p>The <b>Print Settings</b> window will open, where you can change the default print settings. Click the <b>Show Details</b> button at the bottom of the window to display all the parameters.</p>
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<p class="note"><b>Note</b>: you can also adjust the print settings on the <b>Advanced Settings...</b> page: click the <b>File</b> tab of the top toolbar and follow <b>Advanced Settings...</b> >> <b>Page Settings</b>.<br />Some of these settings (page <b>Margins</b>, <b>Orientation</b>, <b>Size</b> as well as <b>Print Area</b>) are also available at the <b>Layout</b> tab of the top toolbar.</p>
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<p><img alt="Print Settings window" src="../images/printsettingswindow.png" /></p>
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<p>Here you can adjust the following parameters:</p>
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<ul>
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<li><b>Print Range</b> - specify what to print: the whole <b>Current Sheet</b>, <b>All Sheets</b> of your spreadsheet or previously selected range of cells (<b>Selection</b>),
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<p>If you previously set a constant print area but want to print the entire sheet, check the <b>Ignore Print Area</b> box.</p>
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</li>
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<li><b>Sheet Settings</b> - specify individual print settings for each separate sheet, if you have selected the <b>All Sheets</b> option in the <b>Print Range</b> drop-down list,</li>
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<li><b>Page Size</b> - select one of the available sizes from the drop-down list,</li>
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<li><b>Page Orientation</b> - choose the <b>Portrait</b> option if you wish to print vertically on the page, or use the <b>Landscape</b> option to print horizontally,</li>
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<li><b>Scaling</b> - if you do not want some columns or rows to be printed on a second page, you can shrink sheet contents to fit it on one page selecting the corresponding option: <b>Fit Sheet on One Page</b>, <b>Fit All Columns on One Page</b> or <b>Fit All Rows on One Page</b>. Leave the <b>Actual Size</b> option to print the sheet without adjusting,</li>
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<li><b>Margins</b> - specify the distance between the worksheet data and the edges of the printed page changing the default sizes in the <b>Top</b>, <b>Bottom</b>, <b>Left</b> and <b>Right</b> fields,</li>
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<li><b>Print</b> - specify the worksheet elements to print checking the corresponding boxes: <b>Print Gridlines</b> and <b>Print Row and Column Headings</b>.</li>
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</ul>
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<p><span class="desktopDocumentFeatures">In the <em>desktop version</em>, the file will be printed directly.</span> <span class="onlineDocumentFeatures">In the <em>online version</em>, a PDF file will be generated on the basis of the document. You can open and print it out, or save onto your computer hard disk drive or removable medium to print it out later. Some browsers (e.g. Chrome and Opera) support direct printing.</span></p>
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<h6 id="printarea">Setting up a print area</h6>
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<p>If you want to print a selected cell range only instead of an entire worksheet, you can use the <b>Selection</b> option from the <b>Print Range</b> drop-down list. When the workbook is saved, this setting is not saved, it is intended for single use. </p>
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<p>If a cell range should be printed frequently, you can set a constant print area on the worksheet. When the workbook is saved, the print area is also saved, it can be used when you open the spreadsheet next time. It's also possible to set several constant print areas on a sheet, in this case each area will be printed on a separate page.</p>
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<p>To set a print area:</p>
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<ol>
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<li>select the necessary cell range on the worksheet. To select multiple cell ranges, hold down the <em>Ctrl</em> key,</li>
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<li>switch to the <b>Layout</b> tab of the top toolbar,</li>
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<li>click the arrow next to the <img alt="Print Area icon" src="../images/printareabutton.png" /> <b>Print Area</b> button and select the <b>Set Print Area</b> option.</li>
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</ol>
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<p>The created print area is saved when the workbook is saved. When you open the file next time, the specified print area will be printed.</p>
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<p class="note"><b>Note</b>: when you create a print area, a <em>Print_Area</em> <a href="UseNamedRanges.htm" onclick="onhyperlinkclick(this)">named range</a> is also automatically created, which is displayed in the <b>Name Manager</b>. To highlight the borders of all the print areas on the current worksheet, you can click the arrow in the name box located to the left of the the formula bar and select the <em>Print_Area</em> name from the name list. </p>
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<p>To add cells to a print area:</p>
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<ol>
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<li>open the necessary worksheet where the print area is added,</li>
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<li>select the necessary cell range on the worksheet,</li>
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<li>switch to the <b>Layout</b> tab of the top toolbar,</li>
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<li>click the arrow next to the <img alt="Print Area icon" src="../images/printareabutton.png" /> <b>Print Area</b> button and select the <b>Add to Print Area</b> option.</li>
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</ol>
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<p><!--If the selected cell range is adjacent to the existing print area, it will be added to this print area. If the selected cell range is not adjacent to the existing print area,--> A new print area will be added. Each print area will be printed on a separate page.</p>
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<p>To remove a print area:</p>
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<ol>
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<li>open the necessary worksheet where the print area is added,</li>
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<li>switch to the <b>Layout</b> tab of the top toolbar,</li>
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<li>click the arrow next to the <img alt="Print Area icon" src="../images/printareabutton.png" /> <b>Print Area</b> button and select the <b>Clear Print Area</b> option.</li>
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</ol>
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<p>All the existing print areas on this sheet will be removed. Then the entire sheet will be printed.</p>
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</div>
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</body>
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</html> |